Transform The Way Information Is Managed And Shared with Digital Conversion
Considering the time and expense involved in manually searching, retrieving, and managing paper-based files, digital conversion to searchable electronic documents offers substantial benefits. Effective electronic document management not only streamlines operations and boosts productivity but also ensures adherence to legal and regulatory standards.
Digital Conversion involves digitizing physical paper files, microfiche, and microfilm by scanning the files and then applying metadata to organize them into digital folders. Document Management is a digital library, also known as Electronic Content Management (ECM), that enables easy access to both digitally converted and electronic files in one location. It employs rules-based governance to safeguard files through individual user rights and access controls.
Digital Management with MPS
MPS has digitized thousands of images and records converted from paper and/or microfiche. MPS's seasoned team provides total turnkey digital conversion solutions that include project management, design, supervision, and consultant services.
The digital conversion project can be completed at the client's site or our secure location ensuring absolute confidentiality. Depending upon the clients' requirements, MPS can provide all hardware (document imaging scanners & computers) and the human resources necessary to execute the digital project.
Benefits of Document Management
- Accessibility and Efficiency - Digital systems offer instant access worldwide, replacing cumbersome file searches with quick digital retrieval. This facilitates quicker decision-making and streamlines workflows.
- Space and Resource Optimization - Physical storage demands space that could be better used elsewhere. Digital conversion frees up real estate for revenue-generating activities.
- Enhanced Security and Compliance - Digital systems feature encryption, access controls, and audit trails, ensuring compliance with data protection regulations and enhancing security that is not available with paper-based alternatives.
- Improved Collaboration - Teams can collaborate seamlessly, editing and reviewing documents concurrently. Version control minimizes errors and duplicated efforts.
- Streamlined Workflow – Operational efficiency is achieved by significantly reducing the time spent physically searching, retrieving, and returning files.
- Disaster Recovery and Business Continuity - Digital conversion is inherently more resilient to disasters such as fires, floods, or theft compared to physical documents. Cloud-based solutions offer off-site backups that can provide business continuity even in the face of unexpected disruptions.
- Cost Savings - The financial benefits of digital conversion are substantial. While initial setup costs will be incurred, the long-term savings outweigh these expenses. Reduced paper and storage costs, fewer operational inefficiencies, and minimized administrative overhead related to document handling translates into significant cost savings over time.
Is Document Management right for your company?
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